FORMS
Request for Travel & Travel Authorization
Request for Reimbursement of Travel & Other Expenses
REIMBURSEMENT REQUESTS MUST BE SUBMITTED AND TRAVEL ADVANCES MUST BE ACCOUNTED FOR WITHIN 30 DAYS OF TRAVEL.
Proposal for a New Appalachian
Overseas Education Program 2006
INFORMATION
Travel & Transportation Procedures from the ASU Resource Manual
Travel & Transportation Policies from the ASU Resource Manual
Travel Tips from the Office of International Programs
NCDOT State-Wide Travel Information.
Real time information on events that cause severe and unusual congestion on NCDOT maintained roadways in North Carolina
National Traffic and Road Closure Information
Rates of Subsistence Reimbursement for Travel (Effective July 1, 2005)
| |
In-State |
Out-of-State |
International |
Breakfast |
$7.00
|
$7.00
|
$11.00
|
Lunch |
$9.25
|
$9.25
|
$14.00
|
Dinner |
$15.75
|
$17.75
|
$25.00
|
Lodging (actual, up to) |
$59.75
|
$71.00
|
$71.00
|
Total |
$91.75
|
$105.00
|
$121.00
|
HOTEL RECEIPTS MUST BE ORIGINALS, NOT COPIES!
FOR AIRLINE TICKET REIMBURSEMENTS, YOU MUST HAVE A BOARDING PASS OR RECEIPT, NOT A PRINT-OUT OF AN E-TICKET
IRS Mileage Rate:
Business Standard Mileage Rate: $0.405/mile (1-1-05)
Personal Vehicles used when State Vehicles are Available Mileage Rate: $0.25/mile
Vans: $10/day or $0.36/mile, whichever is greater
Taking Students Off-Site
If you are planning to take students off-site, please remember that you must first complete a travel request with an attached list of students and bring it to the IDS office for Richard's signature. After this, it is sent to Arts and Sciences and they then send it on to the motor pool. This must be done before you can reserve a van. If you are planning to have a student drive a 15 passenger van, the student driver must be a University employee and have completed a background check, and must pass the written driver awareness and driving tests.
Remember: different travel rates apply for using private vehicles. Also note that the University mandates that a 15 passenger van can accommodate 1 driver and 14 passengers if traveling within Boone city limits. If leaving Boone city limits, the vans can hold no more than 1 driver and 10 passengers.
Travel Authorizations
Travel Authorizations for College of Arts & Sciences support should not be submitted to Sandy unless the requester has submitted a request for support through the Chair to the Dean. If A&S is providing support, they must be sent to Sandy, not Sharon.
Loss Damage Waiver (LDW) for Rental Cars
Academic Affairs will not reimburse for this, faculty should decline this option. If charged, faculty are expected to absorb the costs.
Hotel that will bill ASU accounts directly: Quality Inn
Air Travel
Flights should be scheduled at least seven (7) days in advance and should be scheduled for Saturday night stay if that allows for a cheaper ticket.
